Hire Purchase System for Malaysia
GreenFlow is a cloud-based hire purchase management system built for Malaysian motor dealers, finance companies, and HP businesses. Manage agreements, instalments, overdue interest, and collections — all from one platform.
What is a Hire Purchase System?
A hire purchase system is a software platform that manages the entire lifecycle of hire purchase agreements — from the initial financing agreement through monthly instalment collection, overdue interest calculation, and final settlement. In Malaysia, hire purchase is widely used for vehicle financing, especially for motorcycles and cars purchased through dealers.
Agreement Management
Create and manage hire purchase agreements with hirer details, guarantor info, financing amounts, interest rates, and instalment schedules.
Instalment & Payment Tracking
Track monthly instalments, record payments via Official Receipts (OR), issue Credit Notes (CN), and monitor outstanding balances in real-time.
Overdue & Interest Calculation
Automatically calculate overdue interest (late charges) using Rule 78 or Reducing Balance method, with configurable grace periods and rates.
The Best Hire Purchase System for Malaysian Businesses
GreenFlow was designed specifically for the Malaysian hire purchase industry — not adapted from generic accounting software.
HP Agreement Management
Create and manage hire purchase agreements with full hirer details, guarantor information, sales dealer records, and financing terms — all in one place.
Auto Overdue Interest Calculation
Automatically calculate late charges based on configurable overdue interest rates. Supports both Rule 78 and Reducing Balance methods with grace period settings.
Auto Letter Generation (5 Stages)
Generate collection letters automatically — Reminder, 4th Schedule, Final Notice, Repossession Notice, and 5th Schedule. Print in bulk or individually.
SMS Reminders
Send automated SMS reminders to hirers before and after instalment due dates. Reduce overdue rates and improve collection efficiency.
Official Receipt & Credit Note
Issue Official Receipts (OR) for payments and Credit Notes (CN) for adjustments. Full audit trail with document numbering and print history.
Reports & Aging Listing
Comprehensive reports including Aging Listing, Collection Listing, Interest Earned Listing, Hirer Due Listing, and custom report templates.
Interest Calculation Methods
GreenFlow supports both major hire purchase interest calculation methods used in Malaysia
Rule 78 (Sum of Digits)
The traditional hire purchase interest method where interest is front-loaded — more interest is charged in earlier months and decreases over time. Widely used by Malaysian motor dealers.
- Standard for motorcycle HP in Malaysia
- Early settlement rebate calculation
- Automatic rebate on early termination
Reducing Balance
Also known as Effective Interest Rate — interest is calculated on the outstanding principal balance each month. As the hirer pays down the principal, the interest portion decreases.
- Used by banks and larger finance companies
- Fair interest distribution over loan period
- Compliant with latest Bank Negara guidelines
Try Our Free Hire Purchase Calculator
Compare Rule 78 vs Reducing Balance side by side — with full repayment schedule.
Open CalculatorWho Uses Our Hire Purchase System?
GreenFlow is built for businesses that provide or manage hire purchase financing in Malaysia
Motorcycle Dealers
Dealers providing in-house HP financing for motorcycle purchases
Car Dealers
Used car and reconditioned car dealers with HP facilities
Finance Companies
Licensed money lenders and finance companies in Malaysia
HP Collection Agencies
Agencies managing hire purchase collections on behalf of dealers
Complete Hire Purchase System Features
Everything you need to manage hire purchase operations efficiently
AG Agreements
- Hirer & Guarantor Info
- Sales Dealer Records
- Finance Company Details
- Runner Management
- Instalment Schedule
- Early Settlement Calculator
CO Collections
- Official Receipt (OR)
- Credit Note (CN)
- Payment Tracking
- Outstanding Balance
- Overdue Interest
- Bulk Payment Import
LS Letters & SMS
- Reminder Letter
- 4th Schedule Notice
- Final Notice
- Repossession Letter
- 5th Schedule Notice
- Auto SMS Reminders
RP Reports
- Aging Listing
- Collection Listing
- Interest Earned Report
- Hirer Due Listing
- Fees Listing
- Custom Report Templates
Frequently Asked Questions
Common questions about hire purchase systems in Malaysia
What is a hire purchase system?
A hire purchase system is a software platform that manages hire purchase agreements, instalment collection, overdue interest calculation, and settlement for vehicle financing businesses. It tracks the full lifecycle from agreement creation to final payment.
What is the difference between Rule 78 and Reducing Balance in hire purchase?
Rule 78 (Sum of Digits) front-loads interest — more interest is charged in earlier months and decreases over time. Reducing Balance (Effective Interest Rate) calculates interest on the outstanding principal each month, so the interest portion decreases as the hirer pays down the balance. GreenFlow supports both methods.
Is GreenFlow suitable for motorcycle dealers in Malaysia?
Yes, GreenFlow was specifically designed for Malaysian motor dealers including motorcycle dealers, car dealers, and finance companies that provide hire purchase financing. It handles Malaysian-specific requirements and integrates seamlessly with HTC ERP for complete dealer management.
Can I access the hire purchase system from my phone?
Yes, GreenFlow is a cloud-based SaaS platform that works on any device with a web browser — desktop computer, laptop, tablet, or mobile phone. You can manage HP agreements, check collections, and generate reports from anywhere with internet access.
How much does GreenFlow hire purchase system cost?
GreenFlow pricing is based on flexible subscription plans tailored to your business size and number of agreements. Contact us via WhatsApp at +6012-606 2660 or through our contact form for a free consultation and customized quotation.
Does GreenFlow support early settlement calculation?
Yes, GreenFlow automatically calculates early settlement amounts including rebate calculations for both Rule 78 and Reducing Balance methods. The system generates accurate settlement figures with all outstanding fees and interest included.
Ready to Modernize Your Hire Purchase Operations?
Get a free demo of GreenFlow — the hire purchase system built for Malaysian motor dealers and finance companies.